Rental Information & Rates

How to Rent The Centre

Renting the David S. Howes Theatre or Sean O'Sullivan Theatre from the Centre for the Arts for your event involves a specific process. These guidelines are intended to make the rental process simple and easy to follow.

Outline of the Rental Policy and Procedures:

  1. Contact Linda Hilko, Client Services Manager via email at lhilko@brocku.ca or by telephone at 905.688.5550 x 3991, to inquire about the availability of a theatre for the date(s) you require. A maximum of five dates per event/artist may be held. A temporary booking will be made and a minimum $200 non-refundable/non-transferable holding fee will be required within ten days of the request to continue reserving the date(s). Cheques are to be made payable to Brock University and mailed to Centre for the Arts Brock University, 500 Glenridge Avenue, St. Catharines, Ontario L2S 3A1 with attention to Linda Hilko, Client Services Manager. Payment can also be made by Visa or MasterCard.

  2. Once the holding fee has been received, and the date has been confirmed, you will receive an e-mail or letter of confirmation and a Technical Requirement Schedule. Please complete and return the Technical Requirements Schedule within 10 business days of receipt of the confirmation. If you have questions while you are completing this form, need advice or clarification please contact one of the following personnel:

    1. Client Services Manager (Linda Hilko) 905.688.5550 x 3991 for ticket sales, printing and Box Office requirements.

    2. Audience Services Manager (Elaine Smithies) 905.688.5550 x 4113 for Front-of-House/Ushering Staff, Bar/Concession Service and for hosting a reception policy.

    3. Production Manager (Alan Titley) 905.688.5550 x 3218 for technical requirements.

    After your completed Technical Requirements Schedule is received, we will contact you if we require further information.

  3. An estimate and contract is prepared based on the information provided on the Technical Requirement Schedule. An approved copy will be mailed back with the Contract.

    1. Contract must be signed and returned within 30 days of the Contract date, along with the 1st deposit (50% of the estimate).

    2. Balance of estimate is due 30 days prior to load-in.

    3. If advance sales indicate that balance due will NOT be covered by ticket sales, client may be asked to pay the estimated outstanding balance prior to arrival at the venue.

    4. Any monies owing to either party will be settled within 10 business days.

    5. All holding fees/deposits/payments must be made by certified cheque, cashiers cheque or money order, in Canadian Funds, made payable to Brock University. Payment with MasterCard or Visa is also acceptable.

  4. If you have any inquiries about your booking, please use the Centre for the Arts Directory on our website www.arts.brocku.ca to contact the necessary person.

For more rental information please contact:

Linda Hilko, Client Services Manager
Phone: 905.688.5550 x 3991
Email: lhilko@brocku.ca

 

Download the upcoming 2013-14 Rental Rates  (in effect as of July 1/13)

Download the upcoming 2014-15 Rental Rates  (in effect as of July 1/14)

Download the Guidelines for Lobby Exhibits and Receptions